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SWIB Constitution – proposed changes

Hello SWIB Members,

We’ve had quite a 2020 so far, there have been ups and downs and everything in between - it’s been a challenging time – no doubt there!

The committee and myself have had a very different year from what we expected, as you can imagine. We have been busy getting things in order for the AGM in October, and have been reflecting over the year.

With the last few months in mind and the exceptional circumstance we have found ourselves in due to Covid, along with the disappointment of rescheduling the awards until Feb 2021 - there has been a lot of thought put in place. The committee are suggesting that we make a change to how this upcoming year would work. We are proposing that the year in terms of the President and the Charity of the Year remain in place for a further 6 months. This would take us up until after the awards at the end of February 2021.

In practical terms this would mean that I stay in post as President until March 2021, where I hand over to Tracy, our current Vice-President. Following this we are proposing that Tracy stays in post as President until the end of the following August 2022 to get us back on track with the usual SWIB Calendar.

Our constitution currently states that “The president will serve for one year” therefore, needs to be updated to allow us the flexibility required to adjust the president term accordingly. We are sending you the proposed changes in advance of the AGM to be held on 13th October where attending members will be asked to vote on this matter.

If you cannot attend but would like to appoint someone to vote on your behalf (your proxy), please email me, president@scottishwomeninbusiness.org.uk with their name to provide them with your authority to vote. Your proxy must also be a member of SWIB.

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Full document also attached

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SWIB Constitution – proposed changes This motion proposes a change to the Constitution of Scottish Women in Business, which was last amended in 2018. These changes have been approved for presentation to the membership by the current committee (August 2020).

The impetus for this addition was the COVID-19 pandemic which placed tough restrictions on the running of SWIB. It is felt by the committee that now is not the right time to handover the presidency. The constitution does not allow the flexibility to do this.

Changes apply to section 6 of the constitution and are marked in red below. The current constitution can be found by following this link https://www.scottishwomeninbusiness.org.uk/files/swib-constitution-(2018)-approved.pdf

The current constitution states
The president
The current vice president will normally become the new president. Where this is not possible, the committee will elect the president from among its membership. Generally, though not always, the president should have had at least one year’s experience on the club’s committee. The president will serve for one year.

The revised constitution would state
The president
The current vice president will normally become the new president. Where this is not possible, the committee will elect the president from among its membership. Generally, though not always, the president should have had at least one year’s experience on the club’s committee. The president will customarily serve for one year which may be extended for a period of time, up to a maximum extension of 1 year as approved at any committee meeting. The membership will be notified of any extension and the reason for this extension.

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