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Privacy policy

This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you use our service and tells you about your privacy rights and how the law protects you.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

Who we are

References to we, us and our are to Scottish Women in Business (SWIB). References to our website or the website are to

Data Controller: the nominated representative for Scottish Women In Business (SWIB) is our Web Secretary who may be contacted at

Collecting and Using Your Personal Data

While using our service, we will ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, Postal code, City
  • Job Title
  • Affiliated company / organisation

Use of Your Personal Data

We will use your personal data to:

  • contact members about SWIB news, events and their membership
  • contact event attendees with information about the event they are attending
  • judge entrants for and publicise awards
  • enforce membership and event rules
  • gather feedback

Retention of Your Personal Data

We will retain your personal data only for 7 years after you have requested for the cancellation of your membership unless we have a requirement to retain the information to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

Delete Your Personal Data

You have the right to request that we delete your personal data by contacting
Please note, however, that we may need to retain certain information when we have a legal obligation or lawful basis to do so.

Disclosure of Your Personal Data

Law enforcement
Under certain circumstances, we may be required to disclose your personal data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

Other legal requirements
We may disclose your personal data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend our rights
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect against legal liability

Changes to this Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by email.

Contact Us

If you have any questions about this Privacy Policy, You can contact us:

Last updated: 3rd April 2024